At most RIAs, fee schedule reconciliation happens once a year, if that.

At most RIAs, fee schedule reconciliation happens once a year, if that. A compliance officer or ops lead pulls billing data, opens client agreements one by one, and manually checks whether the fee schedule in the agreement matches what the firm is actually charging. The work is slow and error prone, and the risk sitting underneath it is not a rounding error. A single missed fee discrepancy, left unnoticed for a full year across a large book of accounts, is the kind of finding that turns a routine audit into a regulatory enforcement action.

LEA extracts fee schedules, signature dates, and agreement terms directly from signed client agreements and publishes the data into Salesforce. No one runs a report or pushes a button to trigger it; the process runs on its own as agreements come in. When a fee schedule in an agreement doesn’t match the billing system, LEA flags it automatically and creates a task for the advisor to review. The advisor sees the mismatch in Salesforce, the system they already use every day, alongside the actual agreement data and signature confirmation, and can decide whether it’s a known exception or a billing error that needs correction now.

The result is a closed loop: an agreement gets signed, LEA processes it in the background, the fee data appears in Salesforce, and any mismatch surfaces as a task, without anyone manually opening a file or kicking off a process. One ops team moved from a once yearly manual audit of over 2,500 accounts to continuous reconciliation across the full book, with no one running the check by hand. A discrepancy that once sat unnoticed for a year now gets caught the same day it appears, surfaced automatically and routed to the right person, exactly the way an operations leader would expect a system to behave.